Event Production

WHAT TO EXPECT

 

A JDC Events producer drives the technical production of your event to deliver a smooth onsite experience and well-oiled operations. From simple to complex events, JDC Events has years of proven experience coordinating audiovisual (AV) and event production. Our approach is to identify the overall needs for your event and then begin working with your suppliers to meet those requirements. Along the way, we’ll flag any potential issues and the best ways to avoid them. 

 

A JDC Events producer will:

 

  • Manage event production elements, including schedule, transition cues, and staging.
  • Brief and direct the venue audiovisual team on approach, vision, and day-of execution. 
  • Develop, manage, and implement the event’s technical run-of-show.
  • Serve as the main point of contact for all parties involved in the event production, as well as scheduling of rehearsals onsite and online as needed.
  • Oversee day-of online production, if your event has a virtual component.

TYPICAL DEPLOYMENT SCHEDULE

 

Planning Period: Starting three months prior to the event (on average)  

 

  • Determine production timeline with AV team.
  • Set 30-minute weekly meetings with the AV team.
  • Track hybrid event planning milestones, as needed.
  • Consult on AV equipment needed to support hybrid event components, as needed.
  • Work with the AV team to create a technical run of show. This run of show becomes the textbook instructional manual for the implementation of all AV logistics by the venue.  
  • Manage the platform, including content streaming design and oversight of accessibility/engagement features (closed captioning, polling, Q&A, etc.).
  • Coordinate the technical rehearsal.

Onsite: One or more setup days, plus days of the event

 

Staffing: Onsite producer and virtual production assistant
(We’ll recommend additional staff based on the size and scope of the event.)

 

  • Oversee live event production, including stage management of all speakers. 
  • Serve the technical production team and manage content streamed to the virtual platform, as needed. 
  • Maintain close communication with the AV team, platform (as applicable), and your staff, and properly respond to any issues that arise in a timely manner.
  • Debrief your team daily and adjust as needed.
  • Oversee hybrid event production, including platform management. 
  • Mitigate any technical issues that arise.

Post-Event: The week following the event

 

  • Schedule a post-event debrief meeting with your staff

    EXPERIENCE BOXES AND SWAG INQUIRY


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