Services | Planning & Logistics
There is so much more that goes into an event than just the event itself. At JDC Events, we’re not just event planners, we’re master logisticians. Our team handles all of the moving parts leading up to, during, and after your event — and everything in between — with the utmost precision and professionalism.
- For Conferences
- For Meetings
- For Networking
- For Team Building
- For Trade Shows
- For Advocacy Days
- For Online Events
- Site Selection
- Contract Negotiations
- Online Registration
- Attendee Tracking and Support
- Food and Beverage Arrangements
- Materials Development/Collation (Writing, Graphic Design)
- Signage and Printing
- Venue Coordination
- Travel Coordination
- Translation and Interpretation Audiovisual Arrangements
- Sponsor, Exhibitor, Speaker Management
- Registration and Housing
- Tours and Activities
- On-Site Management and Execution
- Strategy
- Agenda Development
- Site Selection
- Contract Negotiations
- Online Registration
- Attendee Tracking and Support
- Materials Development and Collation
- Signage and Printing
- Venue Coordination
- Ground Transportation
- Travel Coordination
- Audiovisual Arrangements
- Speaker Management
- Registration and Housing
- On-Site Management and Execution
- Site or Platform Selection
- Contract Negotiations
- Design and Décor
- Venue Coordination
- Food and Beverage Arrangements
- Signage and Printing
- RSVP Collection
- Audiovisual Support
- Registration and Check-In Support
- Event Management
- Matchmaking
- Event Design and Implementation
- Pricing Structure and Run of Show
- Tech and AV Production
- Marketing and Communications (Graphics)
- Speaker Management and Preparation
- Registration
- Pre-Event Logistics
- Delivery of the Event
- Formal Venue Search (Outreach to Venues to Secure Current Availability)
- Estimated Costs
- Contract Negotiation
- Event Logistics
- Health and Safety Protocols
- Room Layouts and Configurations (On-Site Activities)
- Food and Beverage Arrangements
- A/V Arrangements and Support
- Options for Nearby Activities and Excursions
- Trade Show Design
- Exhibits and Sponsorship Program Development
- Content Development
- Floor Plan Design
- Vendor Sourcing, Negotiation, and Selection
- Technology Needs
- Health and Safety Management
- On-Site Management
- Exhibits Management
- Travel Arrangements (Booking Flights, Arranging Shuttle Service / In-Town Transportation)
- Site Selection, Contract Negotiations, and Venue Coordination (Hotel Accommodations, Meeting Sites, and Accessibility Considerations)
- Food and Beverage Arrangements (Accommodation of Dietary Needs)
- Appointment Scheduling
- Information Packet Preparation
- Pre-Event Preparation and Coaching Tips for Advocates (Lists of Congressional Members' Votes, Bill Sponsorships, and Other Commitments)
- On-Site Management and Coordination (Directional Guidance for Advocates)
- Goal Identification
- Sponsor Offerings Consultation
- Content Delivery and Branding
- Event Design
- Technology and Tool Sourcing Registration Management
- Behind-The-Scenes Event Support Post-Event Data and Summary Report
- On-Demand Event Sessions
Manage Risk, Communicate, Deliver.
Never has there been a time when the care and keeping of those participating in our events has been more critical. JDC Events has team members certified by the Institution of Occupational Safety and Health, with decades of experience in managing the intricacies of event health and safety.
Comprehensive health and safety services will help your organization carefully assess and mitigate hazards, ensuring a safe experience for everyone involved. This reduces your risk and, in turn, your liability, which improves your bottom line.
Our Health & Safety Services
How Does It Work?
JDC will guide you through creating a comprehensive health and safety plan to govern your event.
Beginning with a risk assessment, JDC will provide you with a list of recommended measures based on the event’s size, scope, and location. From there, we’ll outline the event protocols and collect and organize the health and safety measures offered by your venue, contractors, and suppliers into one guiding document. Next, we create a risk mitigation and crisis management / communications plan. The crisis management plan covers every likely contingency, from emergency preparedness to first aid services to mitigating the spread of disease. In short, we will make sense of it all so you can remain focused on engaging your community.
Come showtime, our team will maintain oversight of the plan and initiate safety checks throughout the event.
What’s the End Result?
Working with a dedicated health and safety team helps ensure that all staff, subcontractors, exhibitors and vendors always adhere to best practices.
Why JDC Events?
At JDC Events, we know there’s so much more that goes into effective gatherings than what happens the day of. At the core of every one of our events are three game-changing elements that only JDC Events can deliver for you:
Integrated Support
We offer seamless collaboration with your entire team, paired with a fully supported and curated event strategy to position your community for growth.
Innovation Redefined
The most memorable events are born from innovative ideas. We take the time to dive deeper into your organization to create concepts that will capture your audience’s attention and inspire them to act.
EventScience™ Process
Powered by data, all events follow our highly controlled EventScience™ Process, delivering innovations that elevate the participant journey and transform your event to build stronger connections that create lasting value.
Explore Our Services
From planning and design to execution and post-event analysis, there’s not a single part of your event we can’t cover. Our knowledgeable and practiced professionals are ready to support your team however you need us — whether that’s full-on collaboration or taking on one key part of your overall experience. Explore our services for yourself and see why a variety of organizations choose JDC Events to help them build united, involved communities.
